Before you start feeling overwhelmed by the amount of details and due dates involved in planning an event or party (and trust me, there are tons) take a deep breath and learn how you can process your To-Do List in an organized and easy-to-manage way.
Step 1: create a master timeline
By using a planning timeline, you will have a written record of all the steps and will be able to free your mind for the creative (fun!) part of planning a party. The timeline will also allow you to stay focused on the tasks at hand and insure you don’t miss any important steps. Use our free timeline, below, as a starting point.
Step 2: share your timeline with party helpers
Take the time to review your timeline with your staff/volunteers before you start planning your event so you all have a clear picture of the job ahead. Get input on the list and ask for additions before finalizing and sharing the final timeline.
Step 3: delegate
Assign items on the timeline to your team (or generous friends and family, if you are hosting the party at home). Meet monthly and then weekly as the date draws closer to assign tasks and follow up on progress. It doesn’t hurt to provide free treats, or wine, depending on your group, during meetings. By working as a team, and checking in with each other, you will find that planning a party is not only easier to accomplish but also a lot more fun.
Download our free Party Planning Timeline to get started.
Are there any ideas or steps that you would add to the list? Please feel free to share them with us.